7 Steps to Discover the Finest Property Administration Software program

When you’ve created a brief checklist of choices based mostly in your safety wants and colleagues’ suggestions, you can begin evaluating options. Most suppliers supply a fundamental software program bundle.

Verify the checklist under to ensure that it consists of what’s important to operating your corporation.

A phrase on easy property administration software program

At first look, it would really feel proper to go for software program that emphasizes simplicity above all else. In any case, why select feature-heavy choices when your wants aren’t advanced otherwise you’re new to utilizing software program for your corporation?

As you get used to your new know-how, nonetheless, you’ll discover that having extra options below one roof can truly make your job simpler in the long term than taking a piecemeal method to picking solely the instruments you want in the mean time.

Right here’s the caveat when contemplating easy property administration software program: the instruments must be easy to make use of, not easy, or fundamental of their capabilities.

The perfect software program for property administration shouldn’t restrict you to a couple fundamental options. As a substitute, search for an answer that makes it simple to make use of a broad, versatile set of instruments. The perfect software program on the market combines the options under in an easy-to-use bundle.

Should-Have Options:

Full normal ledger accounting 

Are you able to monitor each greenback paid by residents, paid out to homeowners, and owed to distributors irrespective of what number of properties, financial institution accounts, and enterprise bills you handle? Additionally, how does the system permit you to account for various property sorts?

Take a better take a look at 8 methods purpose-built accounting software program saves you time and fear.

When tax season rolls round, software program with full normal ledger accounting and the power to file on-line can hold you compliant and saves you time, particularly if that software program permits you to simply file particular varieties like 1099s.

Right here’s what an efficient efiling device appears to be like like in motion:


Are you able to create and ship studies to buyers or property homeowners from throughout the software program? Are you able to monitor the efficiency of your leasing exercise and enterprise’ profitability?


Are you able to supply residents on-line funds choices? Does the ePayment device you select sync together with your accounting system and keep on high of any delinquencies, late charges, and different prices?


Can your residents, homeowners, distributors, and staff log into the system to view and pay cash that’s owed or report and monitor work that must be completed? You shouldn’t need to pay further for these entry factors.


Are you able to retailer leases, addenda, receipts, and pictures within the software program? Is there a storage restrict?

Upkeep Administration 

Are you able to create work orders from a upkeep request and ship them on to contractors?

Rental Listings 

Are you able to create branded listings in your vacancies? Are you able to syndicate them out to Trulia, Zillow, Zumper, and different itemizing websites? Are you able to retailer this knowledge to repost at any time?

Transfer-In/Transfer-Out Processes 

Are you able to coordinate contactless property pre-screenings, showings, and inspections?

Lead-to-Lease Administration 

Can potential residents apply on-line from their smartphones? Are you able to carry out a tenant screening by means of the software program? Does the software program present digital lease signing?


Can you utilize the software program to speak with residents and homeowners? How are you going to do this (i.e., by means of push notifications, texts, message boards, or emails)?

When you’ve checked off these fundamental capabilities, you’ll be able to consider extra, premium options. Make sure you ask when you can add them à la carte.

Options for Progress:

Enterprise development and lead era  

Are you able to monitor key knowledge (income, leads, profitability of various items and investments) throughout the software program? How simple is it to entry that knowledge and share studies with each group members and property homeowners?

Renters insurance coverage capabilities  

Does your software program supply tenants a straightforward and cheap choice for renters insurance coverage that may function an extra income for your corporation?

Your individual branded web site  

Are there instruments that will help you simply create your individual skilled web site that displays your values, model, and the aggressive edge your organization brings to the desk? Does the web site really feel really customized and never “cookie-cutter?”

Open API 

The flexibility to take CRM, leasing, and efficiency knowledge out of 1 piece of software program and join it to a different. Most frequently used to make workflows extra environment friendly or report on KPIs.

What Does an Open API Imply for Property Administration Firms?

On-line property administration software program integrations

When software program simply integrates with different know-how, you’re in a position to faucet into a good broader vary of options to satisfy your wants.

Try Buildium Market for an instance of what a property management-specific ecosystem of instruments appears to be like like.

What about buyer success?

The way you consider a know-how associate ought to go above and past the options. Whereas not a technical product characteristic, the provision of a talented, skilled buyer success group is a should so that you can ramp up rapidly and get worth out of your software program.

Take into account the next:

  • Coaching and onboarding assist
  • On-demand studying choices like product movies and tutorials
  • Cellphone and ticket assist
  • Different academic assets that make you even higher at what you do

Evaluating On-line Property Administration Software program?

It helps to have all the main points in a single place. Try our useful property administration software program guidelines to check options.

What About Specialised Property Administration Software program?

Lots of the digital options on the market are adaptable to property administration firms of various sizes and specializations. In order for you a deeper look into particular software program capabilities in your portfolio sort, discover our guides on:

Single household property administration software program

Multifamily property administration software program

Affiliation property administration software program